Freelance invoice template
Bill clients hourly or per project and download a clean PDF invoice — free, in your browser.
Runs 100% in your browserHow to invoice as a freelancer
- Enter your details. Add your name/business and the client.
- Add your services. Bill hourly (hours × rate) or per project.
- Download and send. Set payment terms and download the PDF.
Your invoice is your cash flow
When you work for yourself, the invoice is the moment the work turns into money, so make it effortless to pay. A clear breakdown of what you did, a sensible due date, and your payment method stated up front remove every excuse for delay. Reference the project or the brief the client recognises rather than just "services rendered" — invoices that map cleanly onto something the client remembers approving get queried far less and paid sooner.
Hourly, fixed fee, and deposits
Bill hourly when scope is open-ended (show hours × rate so the maths is visible) and a fixed fee when the deliverable is well defined — clients usually prefer the certainty of a fixed price, while hourly protects you when the work could balloon. On a larger job, ask for a deposit before you start via a proforma invoice, and put a late fee in your terms so a missed due date has a consequence rather than just an awkward email.
Records and tax for the self-employed
Number your invoices in an unbroken sequence and keep a copy of every one — they are the backbone of your self-employment accounts, and a US client may total them onto a 1099 at year-end. Set aside a slice of each payment for tax as it comes in rather than facing the bill all at once. For longer retainer-style work, the consulting invoice template adds the right framing.
Frequently asked questions
- Your name or business and tax details, the client, a unique invoice number, issue and due dates, itemised services with hours or units and rates, any tax, the total, and how you would like to be paid.
- Add a line item where the quantity is your hours and the rate is your hourly rate — the amount calculates automatically. Add separate lines for different tasks or projects.
- Yes. "Save draft" keeps the current invoice in your browser so you can reopen and tweak the number and dates next time. It is stored locally and never uploaded.
- No. The PDF is clean and unbranded, and the tool is completely free.