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Purchase order template

Create a professional purchase order PDF to send to suppliers — free, in your browser.

Runs 100% in your browser

From (your details)

Supplier

Subtotal—
Tax % —
Total—

How to create a purchase order

  1. Add buyer and supplier. Your details (buyer) and the supplier you are ordering from.
  2. List what you are ordering. Add items with quantities and agreed prices.
  3. Download and send. Set the delivery date and download the PO PDF.

About purchase orders

A purchase order formalises what you are buying before money changes hands, which protects both sides: the supplier knows exactly what to deliver and at what price, and you have a record to check the eventual invoice against. Give each PO a unique number, list agreed prices, and state the delivery date and terms. When the supplier bills you, they should quote this PO number — and you can compare it to their invoice.

Frequently asked questions

What is a purchase order?
A purchase order (PO) is a document a buyer sends to a supplier to confirm an order — the items, quantities, agreed prices and delivery terms. It becomes a binding contract once the supplier accepts it, and the supplier later invoices against the PO number.
How is a PO different from an invoice?
A buyer issues a purchase order to request goods; a seller issues an invoice to request payment for goods delivered. The PO comes first and the invoice references it.
What should a purchase order include?
A PO number and date, buyer and supplier details, an itemised list with quantities and agreed unit prices, the total, delivery date and shipping terms, and any special instructions in the notes.
Is it free and private?
Yes. The PO is generated as a PDF in your browser with no sign-up and nothing uploaded.

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