Email signature generator
Build a clean, professional HTML email signature and copy it straight into Gmail or Outlook.
Runs 100% in your browserHow to make an email signature
- Fill in your details. Name, title, company and contact links.
- Pick an accent colour. The live preview updates as you type.
- Copy into your email. Copy the signature and paste it into your settings.
What makes a good signature
A signature reinforces your brand on every message and makes it effortless for people to reach you — but only if it stays disciplined. Name, title, company, and one or two contact methods is enough; the long legal disclaimers and stacked social icons that bloat corporate signatures mostly add noise. Aim for three or four lines that read cleanly on a phone, where most email is now opened, rather than a banner that dwarfs your actual reply.
Why HTML email is fussy
Email clients are not web browsers. They strip out external stylesheets, ignore much modern CSS, and render layout inconsistently across Gmail, Outlook and Apple Mail — Outlook in particular still uses a Word-based engine. The reliable approach, and the one this generator uses, is a simple table with inline styles, which survives that gauntlet. Images are the other trap: most clients block them by default until the reader clicks "show images", so a logo may simply not appear. Anything essential should be live text, not baked into a picture.
Pasting it into Gmail or Outlook
This tool copies the signature as rich HTML, so it pastes straight into the signature box in Gmail or Outlook with its formatting intact — no fiddling with source code. It's all built in your browser, so nothing you type is uploaded. Send yourself a test message and open it on your phone as well as your desktop before you rely on it, since that's the fastest way to catch a broken image or odd spacing. Pair it with a business card for a consistent look across print and email.
Frequently asked questions
- Click "Copy signature", then in Gmail go to Settings → Signature, or in Outlook to File → Options → Mail → Signatures, and paste. The formatting comes across because the signature is copied as rich HTML.
- The signature uses a table-based layout with inline styles — the approach email clients render most reliably, including Gmail, Outlook and Apple Mail.
- Yes. "Copy HTML" gives you the source to paste into a client that accepts an HTML signature or into a template.
- No. The signature is built in your browser and only copied to your clipboard when you choose.