Quote & estimate generator
Create a professional price quote or estimate PDF with a valid-until date — free, in your browser.
Runs 100% in your browserHow to create a quote
- Add the details. Your business, the client and a "valid until" date.
- Price the work. Add line items with quantities and rates.
- Download and send. Download the quote PDF for the client to approve.
What goes in a winning quote
A quote does two jobs at once: it wins the work and it draws the boundary of that work. Spell out exactly what's included line by line, and — just as importantly — note what isn't, because the exclusions are what protect you when "could you also just…" arrives later. List your assumptions (access, materials supplied, timelines you're relying on), and give the price a sensible expiry with a "valid until" date so a client can't accept a months-old number after your own costs have moved.
Quote vs estimate vs proposal
The words get used loosely, but the distinction is real. A quote is a firm, fixed price you commit to for the scope described. An estimate is an informed approximation that's expected to move as the work is pinned down — useful early, but say so plainly. A proposal wraps a price inside a pitch about approach and value. Pick the one that matches how certain you actually are; calling a rough guess a "quote" and then revising it upward is how trust gets lost.
From quote to invoice
Before you send it, check the numbers leave room for profit with the profit margin calculator — a quote you can't deliver at a profit is worse than no quote. Once the client says yes, the quote becomes the agreed scope, and you bill against it with a matching invoice when the work is done. Keeping the quote and invoice line items aligned makes acceptance and payment frictionless.
Frequently asked questions
- A quote is a fixed price you commit to for defined work; an estimate is your best approximation when the scope may change. Both set expectations before work starts — this tool produces either, with a "valid until" date.
- A quote a client accepts can form a contract for that price and scope, so be specific. An estimate signals the figure may change. State which it is and add any conditions in the notes.
- Once the client accepts, recreate the same line items in the invoice generator (or save this as a draft and reuse it). The quote becomes the basis for what you bill.
- Yes. The quote PDF is generated in your browser with no sign-up and nothing uploaded.