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Rental invoice template

Bill rent for property, equipment or vehicles per period — download a PDF invoice in your browser.

Runs 100% in your browser

From (your details)

Bill to (renter)

Subtotal—
Tax % —
Total—

How to create a rental invoice

  1. Add rental details. Your details, the renter and the rental period.
  2. Itemise rent and fees. Bill periods × rate, plus deposits or add-ons.
  3. Download the PDF. Apply tax and terms, then download the invoice.

Creating a rental invoice

Whether you let property, hire out equipment or rent vehicles, a clear invoice states the rental period and separates recurring rent from one-off charges like deposits, cleaning or utilities. Number invoices in sequence for each tenant or renter, and spell out when payment is due. For one-off sales of goods, the general invoice generator is a better fit.

Frequently asked questions

What should a rental invoice include?
Your details, the renter, the rental period, an invoice number and dates, line items for rent and any add-ons (deposits, fees, utilities), tax where applicable, the total, and payment terms.
How do I bill for a rental period?
Add a line item with quantity = number of periods (days, weeks or months) and the rate = price per period. Add separate lines for deposits or extra charges.
Can I use it for equipment as well as property?
Yes — it works for property rent, equipment hire, vehicle rental and venue bookings. Just describe the item and the period.
Is the invoice generated privately?
Yes. It is built as a PDF in your browser and never uploaded.

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